{"id":1936,"date":"2020-04-02T21:36:29","date_gmt":"2020-04-02T21:36:29","guid":{"rendered":"https:\/\/aeddinc.org\/?page_id=1936"},"modified":"2022-01-10T17:45:04","modified_gmt":"2022-01-10T23:45:04","slug":"committees","status":"publish","type":"page","link":"https:\/\/aeddinc.org\/committees\/","title":{"rendered":"Committees"},"content":{"rendered":"\t\t
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COMMITTEES AND DUTIES<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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    \n
  • Officers<\/li>\n
  • President<\/li>\n
  • President Elect<\/li>\n
  • Secretary<\/li>\n<\/ul>\n

    President<\/p>\n

      \n
    • Preside over monthly auxiliary meeting<\/li>\n
    • Communicate regularly with the Auxiliary President Elect regarding auxiliary activities<\/li>\n
    • Communicate regularly with the AEDD Development Department regarding auxiliary activities<\/li>\n
    • Communicate regularly with the Auxiliary Officer and Committee Chairmen regarding activities, planning and deadlines for auxiliary sponsored functions<\/li>\n
    • Serve as a spokesperson on behalf of the AEDD Auxiliary as needed<\/li>\n
    • Secure nominations of auxiliary for President Elect and Secretary. As stated in the auxiliary bylaws, the current year President Elect will serve as President.<\/li>\n
    • Coordinate with AEDD Development Department and Auxiliary Committee Chairmen regarding information to be discussed at monthly auxiliary meetings<\/li>\n
    • Review and approve minutes and agenda to be presented at each monthly meeting<\/li>\n
    • President over monthly auxiliary meetings using Robert’s Rules of Order for voting purposes and other agenda as necessary<\/li>\n
    • Appoint Auxiliary President Elect to stand in as necessary in your absence as President<\/li>\n
    • Govern the Auxiliary following rules set forth in the Auxiliary By Laws<\/li>\n
    • Address and discuss problems that may arise with committee Chairmen and AEDD Development Department<\/li>\n
    • Meet with AEDD Development Department as needed to discuss auxiliary meeting agendas, event preparation, committee tasks, and other auxiliary business or concerns that may arise<\/li>\n<\/ul>\n
       <\/div>\n

      President Elect<\/p>\n

        \n
      • Preside over monthly auxiliary meetings in the absence of the Auxiliary President<\/li>\n
      • Communicate regularly with the Auxiliary President regarding auxiliary activities<\/li>\n
      • Serve as a spokesperson on behalf of the AEDD Auxiliary as needed, if the Auxiliary President is unable to do so<\/li>\n
      • Serve as Auxiliary Chairman the year following service as President Elect, unless a situation arises where this is not possible<\/li>\n
      • Communicate regularly with Auxiliary President and assist, as necessary, with auxiliary committees their duties to assure responsibilities are being accomplished in a timely manner<\/li>\n
      • Serve as the Membership Committee Chairman\/Liaison<\/li>\n
      • Welcome new Auxiliary members at monthly meetings and present the with a welcome packet<\/li>\n
      • Write a welcome card to new members<\/li>\n
      • Communicate regularly and directly with Auxiliary members, especially those that are not as actively involved, to encourage increased participation as special events and volunteer opportunities. Strive for 100% auxiliary participation in some capacity to increase the potential for all members to remain involved.<\/li>\n
      • Assist auxiliary chairman with requests committee chairman may have<\/li>\n
      • Address and discuss problems that may arise with Auxiliary Chairmen and the AEDD Development Department<\/li>\n<\/ul>\n

        Secretary<\/p>\n

          \n
        • Take notes at monthly auxiliary meetings and special meetings as required<\/li>\n
        • Prepare meeting minutes to submit to the Auxiliary President and AEDD Development Department for review by Thursday following the monthly meeting<\/li>\n
        • Send minutes to AEDD Development Department to email to auxiliary members at least one week prior to the monthly meetings and to have printed and available at the monthly meetings<\/li>\n
        • Prepare notes from special meetings and submit to Auxiliary President and AEDD Development Department<\/li>\n
        • Once reviewed and approved by the Auxiliary president, the minutes will be emailed to all auxiliary members by the AEDD Development Department<\/li>\n<\/ul>\n
           <\/div>\n

          Committees<\/p>\n

          Curtain Call for a Cause Chairman<\/p>\n

            \n
          • Coordinate with decorating, PR, food and auction committees regarding detail, preparations and volunteers to staff the event<\/li>\n
          • Coordinate with the AEDD Development Department regarding mailing of save the date cards, invitations, tickets and programs<\/li>\n
          • Provide a report at monthly auxiliary meeting regarding event details<\/li>\n
          • Encourage auxiliary members to sell tickets and\/or tables<\/li>\n
          • Assist with securing cash sponsors and\/or in-kind donations<\/li>\n
          • Purchase thank you gifts for key people involved in directing and producing the show<\/li>\n
          • Work with Vincent Insalaco and the Argenta Community Theater regarding facility rental and production details<\/li>\n<\/ul>\n
             <\/div>\n

            Food and Beverage<\/p>\n

              \n
            • Report to auxiliary members at monthly meetings regarding food and beverages for fundraising, parties, and special events as required<\/li>\n
            • Secure volunteers to staff serving tables and oversee the food at fundraising events<\/li>\n
            • Meeting with caterers or others as necessary to develop menus consistent with event themes<\/li>\n
            • Procuring by donation, or purchasing, the food and beverages to be served at fundraising events, parties, and other AEDD sponsored activities as requested<\/li>\n
            • Responsible for ensuring necessary serving dishes, utensils, dinnerware, flatware and linens are available for set up of buffet serving tables and dining tables<\/li>\n<\/ul>\n
               <\/div>\n

              Decorating<\/p>\n

                \n
              • Report to auxiliary members at monthly meetings regarding decorating plans for the fundraising events<\/li>\n
              • Communicate with fundraising event chairmen regarding decorations needed for special events<\/li>\n
              • Coordinate with the AEDD Development Department to purchase decorations consistent with the event theme<\/li>\n
              • Organize auxiliary members to assist with decorating at designated times<\/li>\n<\/ul>\n
                 <\/div>\n

                Hawgs for a Cause Fundraiser<\/p>\n