• Officers
• President
• President Elect
• Secretary

President

• Preside over monthly auxiliary meeting
• Communicate regularly with the Auxiliary President Elect regarding auxiliary activities
• Communicate regularly with the AEDD Development Department regarding auxiliary activities
• Communicate regularly with the Auxiliary Officer and Committee Chairmen regarding activities, planning and deadlines for auxiliary sponsored functions
• Serve as a spokesperson on behalf of the AEDD Auxiliary as needed
• Secure nominations of auxiliary for President Elect and Secretary. As stated in the auxiliary bylaws, the current year President Elect will serve as President.
• Coordinate with AEDD Development Department and Auxiliary Committee Chairmen regarding information to be discussed at monthly auxiliary meetings
• Review and approve minutes and agenda to be presented at each monthly meeting
• President over monthly auxiliary meetings using Robert’s Rules of Order for voting purposes and other agenda as necessary
• Appoint Auxiliary President Elect to stand in as necessary in your absence as President
• Govern the Auxiliary following rules set forth in the Auxiliary By Laws
• Address and discuss problems that may arise with committee Chairmen and AEDD Development Department
• Meet with AEDD Development Department as needed to discuss auxiliary meeting agendas, event preparation, committee tasks, and other auxiliary business or concerns that may arise

President Elect

• Preside over monthly auxiliary meetings in the absence of the Auxiliary President
• Communicate regularly with the Auxiliary President regarding auxiliary activities
• Serve as a spokesperson on behalf of the AEDD Auxiliary as needed, if the Auxiliary President is unable to do so
• Serve as Auxiliary Chairman the year following service as President Elect, unless a situation arises where this is not possible
• Communicate regularly with Auxiliary President and assist, as necessary, with auxiliary committees their duties to assure responsibilities are being accomplished in a timely manner
• Serve as the Membership Committee Chairman/Liaison
• Welcome new Auxiliary members at monthly meetings and present the with a welcome packet
• Write a welcome card to new members
• Communicate regularly and directly with Auxiliary members, especially those that are not as actively involved, to encourage increased participation as special events and volunteer opportunities. Strive for 100% auxiliary participation in some capacity to increase the potential for all members to remain involved.
• Assist auxiliary chairman with requests committee chairman may have
• Address and discuss problems that may arise with Auxiliary Chairmen and the AEDD Development Department

Secretary

• Take notes at monthly auxiliary meetings and special meetings as required
• Prepare meeting minutes to submit to the Auxiliary President and AEDD Development Department for review by Thursday following the monthly meeting
• Send minutes to AEDD Development Department to email to auxiliary members at least one week prior to the monthly meetings and to have printed and available at the monthly meetings
• Prepare notes from special meetings and submit to Auxiliary President and AEDD Development Department
• Once reviewed and approved by the Auxiliary president, the minutes will be emailed to all auxiliary members by the AEDD Development Department

Committees

Curtain Call for a Cause Chairman

• Coordinate with decorating, PR, food and auction committees regarding detail, preparations and volunteers to staff the event
• Coordinate with the AEDD Development Department regarding mailing of save the date cards, invitations, tickets and programs
• Provide a report at monthly auxiliary meeting regarding event details
• Encourage auxiliary members to sell tickets and/or tables
• Assist with securing cash sponsors and/or in-kind donations
• Purchase thank you gifts for key people involved in directing and producing the show
• Work with Vincent Insalaco and the Argenta Community Theater regarding facility rental and production details

Food and Beverage

• Report to auxiliary members at monthly meetings regarding food and beverages for fundraising, parties, and special events as required
• Secure volunteers to staff serving tables and oversee the food at fundraising events
• Meeting with caterers or others as necessary to develop menus consistent with event themes
• Procuring by donation, or purchasing, the food and beverages to be served at fundraising events, parties, and other AEDD sponsored activities as requested
• Responsible for ensuring necessary serving dishes, utensils, dinnerware, flatware and linens are available for set up of buffet serving tables and dining tables

Decorating

• Report to auxiliary members at monthly meetings regarding decorating plans for the fundraising events
• Communicate with fundraising event chairmen regarding decorations needed for special events
• Coordinate with the AEDD Development Department to purchase decorations consistent with the event theme
• Organize auxiliary members to assist with decorating at designated times

Hawgs for a Cause Fundraiser

• Coordinate and oversee chairmen of decorating, PR food auction and raffle committees regarding details, preparations and volunteer to staff the event
• Set timelines and deadlines with committee chairmen for event preparation details
• Coordinate with the AEDD Development Department regarding mailings of save the date cards, invitations, tickets and programs
• Provide a report at monthly meetings of event details
• Encourage auxiliary members to sell event and raffle tickets
• Assist with securing cash sponsors and/or in-kind donations
• Purchase thank you gift for master of ceremonies/auctioneer as necessary

Raffle

• Secure cash sponsors for Hawgs for a Cause cash raffle
• Notify AEDD Development Department of sponsors and assist with getting logos to use on printed and visual media associated with Hawgs for a Cause
• Organize volunteers to staff the raffle tickets table at the Hawgs for a Cause event
• Turn in money collected from raffle sponsors as it is acquired to it may be processed in a timely manner through the AEDD Development Department

Silent Auction

• Report to auxiliary members at monthly meetings regarding the raffle for Curtain Call for a Cause and Hawgs for a Cause events
• Promote assistance from auxiliary members to secure silent auction donations
• Secure volunteers to help set up auction items at Curtain Call for a Cause and Hawgs for a Cause events
• Organize volunteers to monitor tables and assist at checkout area during Curtain Call for a Cause and Hawgs for a Cause events
• Create bid sheets and descriptions for auction items
• Coordinate with the AEDD Development Department regarding supplies needed for setting up silent auction

Wine Auction

•  Wine auction may include wine, spirits and cigars
• Report to auxiliary members at monthly meetings regarding the wine auction for Curtain Call and Hawgs for a Cause fundraising events
• Coordinate and plan with the Wine Auction Committee members regarding how the wine auction will be organized and auctioned
• Promote assistance from auxiliary members to secure donations of wine, or cash to purchase wine for the wine auction
• Organize and tag all donated bottles according to retail price
• Tag each individual bottle with the retail value
• Submit a list of wine donors to be included in the Curtain Call and Hawgs for a Cause event programs
• Set up and decorate wine auction table at Curtain Call and Hawgs for a Cause events
• Secure volunteers to assist with setting up the wine auction display area at Curtain Call and Hawgs for a Cause events
• Secure volunteers to staff wine auction table at curtain Call and Hawgs for a Cause events
• Coordinate with the AEDD Development Department regarding the purchase of extra “give aways” with a wine auction purchase and additional supplies needed for the wine auction table